Attendance Information and Policies

Kellam Attendance Guidelines and Procedures


Under School Board of the City of Virginia Beach Regulation 5-7.1, At the high school level, absences are computed for each class. A student who misses more than fifteen (15) minutes of any class will be counted absent for that class.

Excused Absences

  1. Personal illness,
  2. Illness or death in the family,
  3. Exposure to contagious disease,
  4. Religious holidays,
  5. Extremely inclement weather,
  6. School-sponsored/related activities
  7. Personal illness, illness or death in the family, exposure to contagious disease, religious holidays, extremely inclement weather, or school-sponsored/related activities will be considered legitimate excuses for a student's absence. The parent or legal guardian will provide written notice to the school of the reason for the absence or tardiness.
  8. Requests for pre-approved excused absences should be made in writing by the parent or legal guardian and should state the reasons for absence and the time of absence. Such requests must be approved in advance by the principal.
  9. Other verifiable reasons may be deemed excusable at the discretion of the principal. Such requests should be made in writing by the parent or legal guardian and should state the reasons for absence and the time of absence.

 

Requests for pre-approved excused absences should be made in writing by the parent or legal guardian and should state the reasons for absence and the time of absence. Such requests must be approved in advance by the principal.


Option 1 Students-Communication from VBCPS

To provide the best educational experience for every one of our students, it is necessary for teachers to plan instructional activities based on student enrollment in either remote or in-person learning. When students are not in class as scheduled, for whatever reason, teachers must adjust their instructional plans accordingly, which in turn impacts the delivery of instruction and the planned learning activities.

For that reason, we cannot be flexible with daily and block attendance records for students whose families chose Option 1 (in-person). These students are expected to be physically present in class each day based on their schedule. When an Option 1 student chooses to not report to school and instead participate virtually, parents/guardians not only may be unaware of this choice, but it also impacts the teacher’s management of the learning environment. And, due to space restrictions, Option 1 seats are limited. We must respect those Option 2 families who have requested and are on a waitlist for an Option 1 seat. Students hopping between in-person and virtual instruction is simply not fair nor sustainable.

Therefore:

  • In each class, Option 1 students who are not physically present will be marked absent. Parents/guardians will receive a notification each day their child is absent from school.
  • If an Option 1 student participates virtually, they will still be marked absent. A parent note will be required to determine whether the absence is excused or unexcused.
  • If a student has been quarantined as a result of COVID exposure or having COVID, he/she will be marked as excused absent. Such absences will not count against the attendance record.

This policy is effective immediately. If you have questions, please talk to your school principal or child’s school counselor.

If you wish to change your child from Option 1 (in-person) to Option 2 (virtual), please contact your school principal so that other families who have a child on a waitlist for in-person learning can secure a seat. Please understand that while we will make every effort to accommodate these requests, there may be circumstances where it will not be possible. 


Classroom Attendance in the In-person Learning Environment

Quick View Option 1 Students Attendance Policy:

Students are expected to attend all classes. The teacher is responsible for taking attendance during the first 10 minutes of each class, and the teacher is responsible for maintaining an accurate record of student attendance.

(a) Take attendance in Synergy by noting all students physically present as “present.”

(b) Any student who arrives to class late is marked “tardy”

(c) Any student who missed class is marked “absent.”

Note: tardiness will be subject to school discipline guidelines when students are in-person learning.

Excused absences are for approved reasons and with parent notification. Excused absences accepted by VBCPS policy include:

o Illness/ Doctor or dental appointment

o Death in the family

o Religious holiday (reference School Board Policy 5-17 and Regulation 5-17.1)

o Pre-arranged absences/Other – approved by principal

o Emergency conditions, i.e. fire, flood, or major storm

o School-sponsored/ related activities

o Exposure to contagious disease

Unexcused absences or tardy include:

o Overslept (parent/guardian or student)

o Vehicle problem/Traffic

o Childcare, including siblings and family

o Non-pre-arranged trip

o Other reason unacceptable to the administrator, or his/her designee, including

unspecified family emergencies.

o Non-school sponsored sporting events/related activities

o College visits without official college documentation


Classroom Attendance in Virtual Environment

Quick View Option 2 Students Attendance Policy:

Students are expected to attend all classes (synchronous session). The teacher is responsible for taking 
attendance during the first 10 minutes of each class by noting all students physically present in a synchronous session as “present” and students that are not in attendance as “absent.” The teacher is responsible for maintaining an accurate record of student attendance.

If a student was not physically present during the synchronous session but showed engagement through any of the three actions noted below by midnight on the day of the class, then he/she would be marked tardy per VDOE guidelines:

(a) Logged into Schoology or another learning tracking system used by the teacher and accessed content as demonstrated by participation in an online activity

(b) Spoke or had email communication with the teacher on that day to discuss learning

(c) Posted assignments that were part of the synchronous learning session on the day of the class

This will require teachers to go back into Synergy and make changes to attendance on the next available day.

Note: we are not addressing tardiness in the virtual environment as we would when students are in-person learning.